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info@colloquys.com
Our commitment to transparency, data protection, and open access publishing
Colloquys SL adheres to an open access policy for its publications. This means that all volumes and issues are readily accessible, allowing readers to view articles at no charge. Furthermore, the information can be downloaded, printed, distributed, and shared without any restrictions.
Colloquys SL is committed to maximizing the distribution of scholarly information. The influence of information published in open access is significantly enhanced, leading to an increased likelihood of research being cited. This, in turn, offers greater recognition for the author(s) within the scientific community.
The manner of usage is determined by the user license. The author maintains copyright while granting publishing rights to the publisher. The Creative Commons License CC BY-NC-ND 4.0 permits articles to be accessed and shared online under specific conditions, including the necessity to cite the original source and the prohibition of using the research for commercial purposes. Derivative works, such as translations and adaptations of the article, are not allowed to be distributed. Compliance with certain funder requirements is achieved by utilizing the Creative Commons Attribution 4.0 International License (CC BY 4.0) as stipulated.
Colloquys maintains a transparent approach to the collection and management of personal information, ensuring users are fully informed at every stage. We gather personal and technical information only with the user's explicit and informed consent. This data collection is conducted with complete transparency and is intended to improve user experience, uphold platform security, and deliver personalized academic publishing services.
We collect only the data essential to our operations, including names, email addresses, institutional affiliations, ORCID IDs, IP addresses, manuscript files, browser details, and records of communication such as emails and submitted forms.
User data is provided voluntarily through interactive features such as account registration, manuscript submission, contact forms, newsletter sign-ups, and service inquiries.
All collected data is used strictly for operational purposes such as managing manuscript submissions, coordinating peer reviews, handling publication processes, and maintaining seamless communication.
Colloquys handles all user data with integrity and accountability. Information is used only to manage user accounts, resume suspended services, deliver essential updates, and conduct internal assessments.
Promotional content such as newsletters and marketing emails is distributed solely with prior user consent. All such communications include easy-to-access options to unsubscribe or update communication preferences.
Authors may request manuscript withdrawal at any point by submitting a formal request from their registered email address. Withdrawals made post-review or post-acceptance may result in processing penalties. Patterns of unethical withdrawal or repeated misuse may lead to submission restrictions in the future.
No Commercial Use of Data: Colloquys upholds a strict policy against selling, renting, or using user data for commercial profit. We maintain high standards of ethical data management and do not engage in any form of unauthorized data monetization.
We may share data only with authorized third parties such as editorial board members, peer reviewers, IT providers, plagiarism checkers, or email service vendors. These collaborations are strictly governed by confidentiality agreements and serve essential publishing functions.
Data is disclosed only when required by law, regulatory obligations, or to protect the rights, safety, and integrity of Colloquys, its users, or third parties.
Colloquys employs robust cybersecurity measures, including data encryption, secure hosting environments, firewalls, and restricted access protocols to protect against unauthorized access, misuse, or breaches.
We retain personal data only for as long as necessary to fulfill legal, regulatory, or publication-related purposes. Upon expiration of this period, data is either securely deleted or anonymized to prevent identification.
Security Limitations Acknowledgment: While we follow industry best practices to secure user data, no digital system is completely invulnerable. Users are encouraged to avoid sharing highly sensitive or unnecessary personal information through online channels.
To improve user experience and platform efficiency, Colloquys utilizes cookies and analytics tools to monitor user interactions, tailor content delivery, and refine website functionality. These tools allow us to provide a more tailored and effective browsing experience.
Users have full control over cookie preferences and may modify browser settings to restrict or disable cookies. We honor user preferences and provide guidance on managing cookie settings when needed.
Authors are encouraged to submit supplementary datasets along with their manuscripts. This practice promotes research reproducibility, transparency, and long-term scholarly value.
Colloquys encourages authors to include relevant supplementary data during submission to uphold research transparency, reproducibility, and scholarly reuse.
We offer visibility-enhancing tools such as citation tracking, dataset linking, and social media sharing features to help increase the reach and impact of published work.
Depending on the locations of our trusted partners and service providers, personal data may be processed in jurisdictions outside the user's country. All such transfers comply with relevant data protection laws and international privacy standards.
Colloquys adheres to international and regional privacy laws, including GDPR, CCPA, and other applicable frameworks, to uphold user privacy rights across all operational regions.
When this privacy policy is updated, we communicate the changes clearly through appropriate channels. We encourage users to review this section regularly to stay informed about our current practices.
The Colloquys platform is designed for users aged 16 and above; we do not knowingly collect or process data from minors. If such information is identified, it will be promptly and securely deleted.
Our website may include links to third-party sites that operate under their own privacy policies. Colloquys is not responsible for the content or practices of these external sites, and we advise users to review their policies before engagement.
In alignment with international data protection standards, users have the right to:
User Support and Data Queries: For questions or concerns regarding your data rights or privacy practices, please reach out to our support team at support@colloquys.com. We are dedicated to responding promptly and respectfully.