Our commitment to responsible publishing, transparency, and protection of user information
Colloquys follows an open access publishing model, ensuring that all articles are freely accessible to readers worldwide. Users may read, download, print, and share published material without financial or access barriers.
Open access publishing helps broaden the dissemination of scholarly knowledge. By making research freely available online, studies reach a wider audience, which may increase visibility, usage, and citation of the work.
Authors maintain copyright ownership of their work while granting the publisher the right to distribute and archive the article. Publications are typically released under the Creative Commons CC BY-NC-ND 4.0 license. This license allows readers to access and share the work with proper attribution while restricting commercial use and modifications. In cases where funding agencies require alternative licensing, the CC BY 4.0 license may be applied.
Colloquys values transparency in how personal information is collected and managed. Data is gathered only with the user’s knowledge and consent, and the information is used exclusively to improve services, maintain platform functionality, and support the academic publishing process.
Only essential information is collected, such as names, email addresses, institutional affiliations, ORCID identifiers, IP addresses, manuscript files, browser information, and records of submitted forms or communications.
Users provide their information voluntarily through activities such as account registration, manuscript submission, contact forms, newsletter subscriptions, and service inquiries.
Collected information is used solely to manage manuscript workflows, coordinate peer review, facilitate publication processes, and maintain communication with authors and users.
Colloquys manages user data responsibly and uses it only for operational purposes such as account management, communication updates, and internal quality monitoring.
Marketing messages, newsletters, or promotional announcements are sent only when users have provided prior consent. Each message includes options that allow recipients to unsubscribe or modify their communication preferences.
Authors may request withdrawal of a manuscript by contacting the editorial office through their registered email account. Requests made after the review process or acceptance stage may involve administrative considerations. Repeated or unethical withdrawal practices may result in submission restrictions.
No Commercial Data Use: Colloquys does not sell, rent, or commercially exploit user information. Personal data is handled strictly in accordance with ethical publishing standards.
Information may be shared only with authorized partners such as editors, peer reviewers, technical service providers, plagiarism detection systems, or email platforms. These entities operate under strict confidentiality obligations and assist in essential publishing activities.
Personal data may be disclosed if required by legal obligations, regulatory authorities, or when necessary to protect the rights and safety of users or the organization.
Colloquys applies strong security measures, including encrypted data transmission, protected hosting environments, and controlled access systems to reduce the risk of unauthorized access or misuse.
Personal information is retained only for the duration required to fulfill operational, legal, or publication-related responsibilities. After this period, data may be securely deleted or anonymized.
Security Notice: Although we implement reliable protection measures, no online system can guarantee absolute security. Users should avoid transmitting sensitive personal information unnecessarily.
Cookies and analytics technologies are used to analyze website activity, improve usability, and optimize system performance. These tools help us better understand user interactions with the platform.
Users may adjust browser settings to limit or disable cookies if desired. Guidance for managing these settings can be found within most web browser privacy controls.
Authors are encouraged to provide supplementary datasets alongside their manuscripts to improve transparency and enable research reproducibility.
Sharing research data promotes collaboration, transparency, and the long-term value of scholarly work.
Colloquys supports tools that help increase the reach of published work, including citation tracking, dataset linking, and sharing through academic networks and social platforms.
Some personal data may be processed outside a user’s country when collaborating with trusted international partners. All transfers are carried out in accordance with applicable privacy regulations.
Colloquys aims to follow relevant global privacy frameworks such as GDPR, CCPA, and other applicable regulations to safeguard user data.
Any changes to this policy will be communicated through appropriate channels. Users are encouraged to review this page periodically to remain informed.
Our services are intended for users aged 16 or older. We do not knowingly collect personal information from minors. If such data is discovered, it will be promptly removed.
Our website may contain links to external websites. These sites operate independently and have their own privacy policies. Colloquys is not responsible for their content or practices.
Users have several rights regarding their personal information, including the ability to:
User Support and Data Queries: For questions regarding privacy or personal data, please contact our support team at support@colloquys.com. We aim to respond promptly and assist with any concerns.
