AI and Generative Technology Policy

Artificial Intelligence (AI) and generative technologies are increasingly being used in research, writing, data analysis, image generation, and scholarly communication. While these tools may assist researchers, their use must be transparent, ethical, and consistent with accepted academic standards.

Colloquys Publishing supports responsible use of AI technologies while maintaining accountability, authorship integrity, and research reliability.

Principles of Responsible AI Use

Authors should ensure that AI-assisted content:

• Supports rather than replaces scholarly responsibility.
• Maintains scientific accuracy.
• Preserves research integrity.
• Does not introduce misleading information.
• Is appropriately disclosed when used.

Authors remain fully accountable for all submitted content, regardless of AI assistance.

AI-Assisted Writing

Authors may use AI tools to assist with:

• Language improvement
• Grammar correction
• Readability enhancement
• Organizational support

However, authors must:

• Carefully review all AI-generated output.
• Verify factual accuracy.
• Correct errors and inaccuracies.
• Ensure originality of content.

AI-generated text should not replace scholarly analysis, interpretation, or critical thinking.

Disclosure Requirements

Authors should disclose significant use of AI tools in manuscript preparation.

Disclosures may include:

• Name of the AI tool used
• Purpose of use
• Extent of AI assistance

Transparency enables readers and editors to understand how AI technologies contributed to manuscript development.

AI and Authorship

Artificial intelligence systems cannot be listed as authors.

AI tools:

• Cannot assume responsibility for research.
• Cannot approve manuscripts.
• Cannot disclose conflicts of interest.
• Cannot participate in publication decisions.

Authorship remains limited to human contributors who meet established authorship criteria.

AI-Generated Images and Figures

Authors using AI-generated visual content should:

• Clearly disclose AI involvement.
• Verify scientific accuracy.
• Ensure compliance with copyright requirements.
• Confirm that images do not misrepresent research findings.

Additional documentation may be requested during editorial review.

AI in Data Analysis

Researchers may utilize AI-assisted analytical tools when appropriate.

Authors should:

• Describe methodologies clearly.
• Validate analytical outcomes.
• Explain AI involvement in research methods.
• Maintain transparency regarding computational processes.

AI Use by Reviewers

Reviewers should not upload confidential manuscripts or unpublished content into publicly available AI systems without explicit editorial permission.

Reviewer confidentiality obligations remain unchanged regardless of technological advances.

AI Use by Editors

Editors may utilize AI-supported tools for administrative assistance, plagiarism detection, language assessment, and workflow management.

Editorial decisions, however, remain the responsibility of qualified human editors.