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Editorial Workflow

Ensuring consistency, timeliness, and clarity throughout the manuscript handling process

Editorial Process and Manuscript Handling

While the peer review process is managed by our editors, the following structured workflow ensures consistency, timeliness, and clarity for all stakeholders. Our editorial process is designed to maintain the highest standards of academic publishing while providing transparent communication at every stage.

The Editorial Workflow

Each manuscript submitted to Colloquys Journals proceeds through a carefully orchestrated editorial workflow comprising four primary stages:

Stage 1: Initial Check and Plagiarism Screening

Upon submission, every manuscript undergoes an initial technical and ethical check. This comprehensive screening includes:

  • Technical Compliance - Verification of formatting requirements, completeness of required sections, and adherence to submission guidelines
  • Plagiarism Detection - Screening using advanced similarity-detection software to ensure the work's originality and proper attribution
  • Ethical Standards Review - Assessment of ethical documentation including IRB approvals, informed consent, conflict of interest disclosures, and funding statements
  • Scope Alignment - Preliminary evaluation of the manuscript's fit within the journal's aims and scope
Stage Outcome: Manuscripts that do not meet our submission criteria or ethical standards are declined at this stage with clear guidance for authors.

Stage 2: Editorial Assessment

The Editor-in-Chief or an assigned Associate Editor conducts a thorough assessment of the manuscript to determine its suitability for peer review. This evaluation considers:

  • Overall Suitability - Whether the manuscript aligns with the journal's editorial priorities and quality standards
  • Scope and Relevance - Assessment of the research's fit within the journal's subject areas and target readership
  • Scholarly Significance - Evaluation of the manuscript's potential contribution to the field, novelty of findings, and academic merit
  • Methodological Soundness - Initial review of research design, data analysis approaches, and validity of conclusions

This critical step determines whether the manuscript will proceed to external peer review or receive a desk rejection decision.

Stage 3: Final Decision and Communication

Following peer review and any revision cycles, the Editor-in-Chief makes the final decision on the manuscript based on:

Reviewer Evaluations

Comprehensive consideration of all reviewer reports, recommendations, and expert assessments of the manuscript's quality and contribution.

Revision Quality

Assessment of how authors have addressed reviewer comments and incorporated feedback during the revision process.

Editorial Judgment

Application of editorial expertise to ensure decisions align with journal standards, scope, and quality expectations.

Clear Communication: The decision (Accept, Reject, or Revise), along with clear reasons and guidance, is communicated directly to the corresponding author by the editor with constructive feedback for next steps.

Stage 4: Production and Publication

Once accepted, the manuscript enters our production workflow to ensure professional presentation and timely dissemination:

  • Professional Typesetting - Formatting according to journal standards with attention to figures, tables, and references
  • Copyediting and Proofreading - Comprehensive editing to ensure clarity, grammar, and consistency throughout the manuscript
  • Author Proofing - Authors review and approve final galley proofs before publication
  • Final Publication - Assignment of DOI, inclusion in journal issue, and indexing in relevant databases

We strive for a swift turnaround from acceptance to publication to ensure timely dissemination of research to the scholarly community.

Editorial Workflow Visualization

The following flowchart illustrates the complete editorial workflow from manuscript submission to final publication:

1

Manuscript Submission

Author submits manuscript via online portal

2

Initial Check & Plagiarism Screening

Technical compliance, ethics review, originality check

Does Not Meet Criteria
Passes Screening

Desk Rejection

Author notified with reasons

3

Editorial Assessment

Editor evaluates suitability, scope, and significance

Not Suitable
Suitable for Review
4

Peer Review Process

Independent expert reviewers evaluate manuscript

5

Final Editorial Decision

Based on reviews and editorial judgment

Reject
Revisions Required
Accept
Authors Revise & Resubmit
6

Revision Cycle

Authors address reviewer comments and resubmit

Returns to Editor Decision (Step 5)

7

Production & Publication

Typesetting, proofing, and final publication with DOI

Timeline and Communication Standards

Expected Timelines

  • Initial Screening: 3-5 business days
  • Editorial Assessment: 5-7 business days
  • Peer Review: 3-4 weeks (typical)
  • Production: 2-3 weeks post-acceptance

Communication Principles

  • Transparency: Clear explanations at every stage
  • Responsiveness: Timely responses to author inquiries
  • Constructiveness: Actionable feedback in all decisions
  • Professionalism: Respectful, courteous correspondence

Editorial Support

Authors can contact the editorial office at any stage of the workflow for status updates, clarifications, or assistance with the submission and revision process. Our editorial team is committed to supporting authors throughout their publishing journey.

Contact: editorial@colloquys.com